Let’s be honest: Payroll isn’t the most enjoyable part of running a business. In fact, it can be quite an administrative headache.
It typically involves a plethora of spreadsheets, chasing up staff, and flicking between different applications (snooze!). Your team might complain about navigating the complicated systems you’ve been using for years, or maybe you already know there’s a better option out there – you just need to find it.
Either way, choosing new payroll software is a big decision. You have to ensure it’s worth the investment, has all the features you need, and makes life easier (not harder) for your employees. But with so many choices out there, how do you pick the right one?
In today’s blog, we’re going to give you our top 10 tips for choosing the right payroll software for your business. You’ll learn how to weigh up your options and what to look out for so you can make an informed decision – just keep reading!
What does investing in new payroll software need to achieve for you, in broader terms? Are you looking to increase company profits with a more efficient payroll process, expand your payroll offering to more clients, or simply keep your team happy?
Understanding your long-term strategy will help you evaluate what payroll software options will help you achieve your objectives.
If you don’t run the payroll yourself, make sure you get feedback from the employees who will actually use the software. They’ll definitely help you make a decision!
Send out a quick survey or hold a group meeting to see what your employees dislike about your current payroll software or processes and what would make their jobs easier? You might be surprised by what you learn.
Some companies design software for massive corporations with thousands of employees and clients, while others are more suitable for small companies with 10 employees.
There’s no point paying for a higher-end system that you won’t get the full benefit of. Evaluating how many users will use the new software in your company and how many clients’ accounts it needs to hold will help you choose an option fitted for your size.
Knowing what you can’t do without is always a good start. So, first things first, you need to get clear on what features are absolutely essential and what are your ‘nice to haves’.
Do you need your payroll software to have a mobile app for employee time tracking? Excellent reporting dashboards? Check out these features below, for examples of what to look for. Do you need all or some of them?
TrustRadius and Capterra are your best friends here for comparison of customer ratings and testimonials. Don’t forget Facebook and Google reviews too.
Seeing how others evaluate different payroll software options can help you compare pricing and features. Any company with half a brain will only add good testimonials to their website, so make sure to do some digging yourself.
This step often gets overlooked. Not only do you want to make sure your payroll software can integrate with your other accounting systems, staff timesheet systems, compliance procedures etc., you also need to evaluate how easy it is to integrate.
Do you need help from the provider, or can you do it yourself? Is it easy to customise and adjust? These are things you should consider before going ahead.
For software that’s built to make payments easier, their pricing structures aren’t always the easiest to follow. Many payroll software providers set out their pricing in tiers which can be confusing.
Most of them will charge you a license fee, and some even charge an installation fee. Before signing on the dotted line, make sure you have full transparency on their costs and know exactly what you’ll be charged for.
Get a clear idea of the training your employees will need to feel comfortable using the new system. Begin with evaluating whether the system is user-friendly.
Most payroll software companies will offer either a free demo or a free trial. Take advantage of this so you can see how easy it is to use.
When there’s an issue with your payroll software, not only will you encounter disgruntled employees, you could also lose clients if payroll runs aren’t sent on time.
Take the time to evaluate their support options properly. For a small business, perhaps you’re happy with their email support options. For a larger business, you might need 24/7 phone support.
See how much it costs and whether the level of support is good enough. (Also, don’t forget to check out their reviews, if there’s ever an issue with support – you’ll find it here!)
Solutio is a cloud-based payroll software that offers businesses a hassle-free way to manage payroll. Our innovative, all-in-one solution means no more multiple platforms for payroll processing, timesheet logging, or compliance.
Solutio lets you automate time-consuming tasks and complete payroll – without the headaches. Our pricing is uncomplicated. Just a small monthly fee with no hidden costs.
Get instant access to our one-click payroll, detailed analytics and reporting, and fully compliant payslips by signing up today. Book your free demo.
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